Standard Backup Retention Policies
These are the standard backup policies for users that have contracted with UF-IT's Tivoli backup group to provide backups of their data on Research Computing systems.
|Number of copies held onto||7 copies will be held onto, unless the following restrictions go into effect|
|How long to keep old versions of a file||60 days from writing new version|
|How long to keep a deleted file||90 days from last backup of file.|
What the Policy Means
- Number of copies held onto simply refers to the number of copies of any single undeleted file that is held in the backup system. If you modify a file, when the incremental backups run that new version of the file is backed up, and the old version of the file is kept in the system as a revision. Up to seven copies of this file will be kept until the oldest revision is dropped off. Old versions of a file can also be dropped out of backups due to the next option:
- How long to keep old versions of a file is how long a file will be kept on the backup system once it has been changed. Only the newest version of the file is kept forever.
- How long to keep a deleted file refers to the last backup of a file that has been deleted. Deleted files are treated a little differently from a changed file on the system as it is no longer visible to the user on the main file system, so extra time is given to the user to recognize that a file is missing and request it from backups.
Requesting a file recovery
If a file needs to be recovered from the Tivoli system, please submit a service request in Research Computing's ticketing system at http://support.rc.ufl.edu
- On a regular basis with backups, we see backup errors of files that were not backed up due to changing while the backup process was running on them. This typically occurs for two different reasons:
- The file was deliberately modified, either by the user or a job running. If the file is a permanent file, it will be backed up the next time the backup process occurs in one day.
- The file is a temporary file being utilized by a job. These files are by nature temporary, so it is actually a good thing that the file is not backed up, as the next time the backup process runs it will not be there, and will not be backed up. Some temporary files are backed up from time to time, only to be marked as deleted the next time the backup runs. These files will remain in the backup system for 90 days, the length of time it takes for a file to expire after being deleted.